MHS

CLEAN | Clinical Content Management

MHS understands that data is dynamic and constantly changing. We are also keenly aware of the significant impact clean data can have on an organization and the effectiveness of its Information Systems. As a result, MHS has developed procedures to not only cleanse data, but to analyze data maintenance and support processes within the organization. MHS will assist in developing data maintenance strategies that include proven data standards which the organization can implement and monitor to ensure cleaner and more accurate data.

Besides the fact that 30 percent of the inventory on most hospitals’ shelves is not listed in the item master file, their complex supply item master usually contains duplicate records and incomplete supplier information, all of which results in missing out on negotiated contract discounts, burning accounts payable resources and losing top line revenue. MHS standardizes and enriches supply item master content to thoroughly cleanse and then maintain the supply item master. Reliable data is crucial to achieving operational improvements and depends on clean inputs and continuous maintenance. By cleaning and managing critical clinical supply item data, MHS enables hospitals to dramatically reduce their clinical supply costs through:

• Improved purchasing efficiency
• Greater vendor leverage
• Reduced invoice discrepancies
• Accurate billing, consistent with guidelines
• Reliable reporting to drive smarter decisions
• Complete tracking and auditable compliance

Ensuring Data Integrity

Healthcare organizations are aware of the impact of incomplete or “dirty” data on the supply chain. This frequently goes unmeasured. Without quality data however, business executives cannot rely on in-house data or reports to drive strategic decisions or initiatives, potentially hindering an organization’s competitiveness within its market. Additionally, poor data quality can negatively influence the productivity of the organization’s internal processes as well as impacting external trading partners who rely on accuracy of the data to perform daily business activities efficiently. Solid information is one of the most important assets within an organization and like other assets; data requires continuous maintenance in order to ensure the highest level of integrity.

The advantages of clean data throughout the “Demand to Pay Cycle” include:

• Improved efficiency in the requisitioning and purchasing processes
• Reduced invoice discrepancies, which produces a dramatic increase in the effectiveness of the Accounts Payable Staff and automated invoicing process
• The ability to maintain and measure committed volume purchase agreements
• Accurate utilization of information, which strengthens the organization’s negotiating position allowing the organization to achieve significant cost reduction goals

Our staff consists of dedicated, healthcare experienced employees who understand the relationship between Information Systems and the critical need for clean data that forms the infrastructure for those systems. Our staff has many years experience in healthcare assuring you of a consistent, knowledgeable team that stays current with up to date trends within the industry. An experienced project manager oversees each engagement and provides quality control audits on each project. Initiatives that prompt the need for data cleansing services include:

• Migration to a new software platform
• Implementation of software packages that require integration with data elements from one to another
• Excessive invoice discrepancies within the Accounts Payable Department caused by incorrect data

Service Offerings

• Duplicate Analysis
• UNSPSC Coding
• Descriptor Standardization
• Normalization of UOM, Pack, and Conversion Factors