Clinical Software Package

The Clinical Software Package offers cutting edge solutions to manage and optimize the clinical supply operation. MHS provides the clinical operation with the resources, processes and software needed to ensure precise inventory level ranges, automated work flow, and increased efficiencies. Patient care and safety is the number one goal of any hospital. A key factor in achieving that goal is having the right supplies available at the right time. Postponing or canceling patient procedures due to incorrect inventory levels is a very costly problem. In addition, the management of diverse inventories is challenging. Clinical supplies, consigned product and in-room stock is captured, with lot and serial number. Real-time notification of recall and expired product enhances patient safety.  MHS offers a solution for the clinical operations, ensuring efficient inventory levels, process improvement and a comprehensive charge capture at all times.

Today's Challenges

• Postponing or canceling patient procedures due to incorrect inventory levels is a very costly
• Clinicians spend significant time (up to 25%) searching and gathering supplies
• The productivity of room turnover is impacted by supply availability, clinician time and process delays
• The productivity of room turnover is impacted by supply availability, clinician time and process delays
• Product comes from multiple locations with minimal inventory management alignment
• Little information to cross reference physician utilization and verify usage
• Correctly capturing consignment and sample product is inaccurate and manual
• Charge capture is manual and QC checks laborious, resulting is lost and inaccurate billing
• Hospital functions of supply process and billings are complex due to disparate systems

Our Solution

Clinical Software Package

CaseCart Application leverages technology and automates the clinical supply chain process through the integration of multiple systems information and handheld devices. It aligns the preference card requirements and case cart picking process as well as the dispensing and return of product. The accuracy of the inventory is maintained and the order process automated for maximum efficiencies.

Point-Of-Use Application automates the clinical supply chain process through the integration of multiple systems information. It allows the care provider to use a touch screen or a scanner, aligning a specific patient and item for dispensing and billing. It captures routine supplies, room stock, consignment product, instruments packs and add-on products. The system has HL7 interface and is HIPAA Compliant.

Receive Application automates the receiving process of PO and Non-PO items using a handheld device at the receiving dock. Receivers can generate barcode labels for cross docking Non-Stock and Non-PO items to streamline their deliveries. Robust search capabilities provide timesaving efforts with challenging items. This captures and sets the base for all products entering the facility.

Delivery Application automates the delivery process. It tracks Picked Items/Non-Stock/Non-PO packages cross-docked for deliveries. In addition, it captures and time stamps all deliveries and signatures through the use of a handheld, creating a log for easy access and POD within the system.

Benefits

• Fully integrated system, automating the supply process for surgery
• Improves accuracy through automated information and product location
• Supports the management of multiple product categories
• Preference card product capture with schedule alignment
• Supply chain automation (Order, receive, picking & issue)
• Returned items are captured and inventory is automatically reconciled
• Automated charge capture & patient billing  (HL7 interface & HIPPA Compliant)
• Utilization information & product management reports
• Increase productivity and workflow efficiency in every phase the process

Software Application Capabilities & Features

• Fully automated supply process for surgery and clinical procedures
• Build case carts from automated preference card download and planned pick process by handheld
• Integrated into MMIS, Surgical System and Billing System to wirelessly communicate information
• Supports the management of multiple product categories and locations
• Information transfer and analytical support
• Put Away of receipt items and track back ordered items
• Captures "Bill Only" supplies as well as product number, Lot, Expiry, and Serial Tracking
• Option to Review, Edit, and Approve Patient Charges before posting
• Real-time/batch updates to MMIS and Seamless HL7 interface to Patient Billing and ADT

Analytics & Reporting

• Fully automated supply process for surgery and clinical procedures
• Build case carts from automated preference card download and planned pick process by handheld
• Integrated into MMIS, Surgical System and Billing System to wirelessly communicate information
• Supports the management of multiple product categories and locations
• Information transfer and analytical support
• Put Away of receipt items and track back ordered items
• Captures "Bill Only" supplies as well as product number, Lot, Expiry, and Serial Tracking
• Option to Review, Edit, and Approve Patient Charges before posting
• Real-time/batch updates to MMIS and Seamless HL7 interface to Patient Billing and ADT